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Importance of preparing payment voucher

importance of preparing payment voucher

Paid and unpaid voucher files are the locations where vouchers are kept.
Types of vouchers, many types of vouchers are used in accounting.
You may change "Copies" from 0 to 1 (or more) in "Completion Options" from your "Requests" screen, designate any printer in your area that is registered to the Integrated System as the target printer, and print a hard copy.Written authorization: Voucher is often a written authorization that establishes the fact that voucher holder is entitled to the amount of the money mentioned on the voucher (in case of a cash voucher) or voucher holder is entitled to spend the mentioned amount of money.By waiving this requirement, you authorize the immediate release of the vendor hold and accept the responsibility of providing a W-9 for the payee if requested by psds.Journal: These are the vouchers when the account is neither a cash nor cheque.The vendor will be available for use, but cannot be paid until this hold is removed by psds after receipt, review, and approval of registration information.And later if he wants to find out a particular voucher out of hundreds of vouchers, he will have to check each and every voucher and also he cannot track the existence of each voucher.All other payments are reviewed but are not placed on hold unless a problem is detected.Ensure vendor registration When the Vendor Add form is saved in the Integrated System, the payee is added to the Integrated System Supplier list on "Payment Hold".For other payees, confirm that the pay site is the one you need.A complete voucher system encompasses payments made from both petty cash and accounts receivable by the business to a third party.Vouchers not only create an at&t premier discount efficient system for making cash payments but also provide for critical aspects of internal control, including segregation of duties, documentation, division of authority and limiting access to cash.If the check attachment is not required to be an original document, we encourage you to transmit it to psds using our new dedicated fax line.Management in any company must understand the art of obtaining products and services.For all other types of Payment Vouchers, complete original paper documentation must be retained in the department, in Voucher Number order, as specified in the Records Retention and Disposition Policy.The procedures will differ depending on whether you mail the check and attachment yourself or have psds mail them, and on whether original documents are required for the attachment.Attach any documentation that is available in electronic form to the Payment Voucher in the Integrated System before submitting.
After payment is made, the payment and payment details are recorded, the voucher is stamped as paid and it is filed in the paid-voucher file to prevent a duplicate payment.
Add the payee to the Supplier List per your Integrated System training and referencing.